Privacy Policy​

Privacy Policy
Prairie Soundscape
Last updated: February 16, 2026
1. IntroductionPrairie Soundscape (“we”, “our”, “us”) is a community choir based in Manitoba, Canada. We are committed to protecting the privacy of our members, audience members, donors, volunteers, and website visitors.
We comply with applicable privacy laws, including:

• The Personal Information Protection and Electronic Documents Act (PIPEDA)
  
• The The Freedom of Information and Protection of Privacy Act (where applicable to public-sector interactions)
  
• Canada’s Anti-Spam Legislation (Canada's Anti-Spam Legislation, CASL)
  

This policy explains how we collect, use, disclose, and safeguard your personal information.

2. What Is Personal Information?“Personal information” means information about an identifiable individual, including but not limited to:

• Name
  
• Email address
  
• Mailing address
  
• Phone number
  
• Payment information
  
• Donation history
  
• Choir membership details
  
• Photographs or recorded images
  
• IP address (when visiting our website)
  

Personal information does not include anonymous or aggregated data that cannot identify an individual.

3. Information We CollectWe may collect personal information when you:

• Purchase concert tickets
  
• Make a donation
  
• Join the choir as a member
  
• Subscribe to our newsletter
  
• Volunteer with us
  
• Contact us through our website
  
• Attend events where photography or recording occurs
  

Payment transactions are processed securely through third-party provider (Square). We do not store full credit card numbers.

4. How We Use Your InformationWe collect and use personal information only for purposes that are reasonable and necessary, including:

• Processing ticket purchases and donations
  
• Communicating about concerts and events
  
• Managing choir membership
  
• Issuing tax receipts (if applicable)
  
• Responding to inquiries
  
• Improving our website and services
  
• Meeting legal and regulatory obligations
  

We will not use your information for purposes other than those for which it was collected without your consent, unless required by law.

5. ConsentUnder PIPEDA, we obtain meaningful consent before collecting, using, or disclosing personal information.
Consent may be:

• Express (e.g., checking a box to subscribe to emails)
  
• Implied (e.g., providing contact information to receive a receipt)
  

You may withdraw your consent at any time, subject to legal or contractual restrictions.

6. Email Communications & Anti-Spam ComplianceIn compliance with Canada’s Anti-Spam Legislation (CASL):

• We only send marketing or promotional emails with your consent.
  
• All commercial electronic messages include our contact information.
  
• You may unsubscribe at any time using the link provided in our emails.
  

7. Disclosure of Personal InformationWe do not sell, rent, or trade personal information.
We may share personal information with:

• Payment processors (e.g., Square)
  
• Website hosting providers
  
• Email newsletter services
  
• Government authorities if required by law
  

All service providers are expected to safeguard your information appropriately.

8. Data Storage & SecurityWe take reasonable administrative, technical, and physical safeguards to protect personal information against:

• Loss
  
• Theft
  
• Unauthorized access
  
• Disclosure or misuse
  

Information may be stored electronically or in paper records. Some service providers may store data outside Manitoba or Canada; in such cases, information may be subject to foreign laws.

9. Retention of InformationWe retain personal information only as long as necessary to:

• Fulfill the purpose for which it was collected
  
• Meet legal or accounting requirements
  
• Resolve disputes
  

When no longer required, personal information is securely deleted or destroyed.

10. Photography & MediaAs a performing arts organization, we may photograph or record concerts and rehearsals for promotional and archival purposes.
By attending our events, you acknowledge that:

• Photographs or recordings may be taken in public settings.
  
• Images may be used on our website, social media, or promotional materials.
  

If you have concerns about identifiable images, please contact us.

11. Your RightsUnder PIPEDA, you have the right to:

• Request access to your personal information
  
• Request corrections to inaccurate information
  
• Withdraw consent
  
• File a complaint regarding privacy practices
  

Requests must be made in writing using the contact information below.
If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada.

12. Children’s PrivacyWe collect personal information about minors only with parental or guardian consent, particularly for choir members under 18.

13. Updates to This PolicyWe may update this Privacy Policy from time to time. The most current version will always be posted on our website with the effective date.

14. Contact UsIf you have questions about this Privacy Policy or how your information is handled, please contact:
Prairie Soundscape
Email: [email protected]